Project:  A major natural gas pipeline project in the Permian Basin, Texas 

Reports to:  Project Manager or ROW Supervisor 

Classification:  Full-time 

Location:  Permian Basin, Texas — on-site; travel across the project area as assigned 

Purpose 

The Document Supervisor leads the document and database team on a right-of-way project — making sure every easement, agreement, deed and ownership record is accurately processed, tracked, recorded and accessible from line list development through construction. This role supervises the Document and/or Database Specialists, reviews their work, and gives the Project Manager and field teams an accurate, current picture of the project’s records and status. 

Core Responsibilities 

•  Supervise, assign and review the work of the Document and/or Database Specialists; set priorities so project timelines are never put at risk. 

•  Maintain accurate, current information on the overall status of the project, from line list development through construction. 

•  Review land acquisition agreements, easements, temporary workspace documents, and damages and compensation documents for accuracy and completeness, including courthouse recording requirements. 

•  Oversee the project’s hard and electronic files — easements, leases, deeds and other ownership and rights documents — to Gray Hawk and client standards. 

•  Create system line lists and conduct in-house right-of-way and title searches as requested. 

•  Oversee scanning and metadata entry into client systems of record and the project’s land-management database. 

•  Build and maintain Excel tracking sheets and reports, using formulas to streamline reporting. 

•  Proofread reports and data for accuracy and completeness before they go to the Project Manager or the client. 

•  Coordinate with right-of-way and title staff, the Project Manager and outside parties to keep documents moving. 

•  Train and mentor the specialists; give feedback and support their development. 

•  Lead the team’s safety: walk each new team member through the Field Safety Manual and Safety Training and complete the sign-off with them. 

Success Metrics 

•  Specialists working under clear assignments, with their work reviewed before it leaves the team. 

•  Line lists and project status current and accurate. 

•  No filing or recording backlog, and no document issue aging beyond 3 days without documented status. 

•  Zero material recording or filing errors. 

•  Project files audit-ready and accessible on demand. 

•  Project deadlines met through peak periods. 

Required Qualifications 

•  Minimum five (5) years of experience preparing and processing right-of-way acquisition and easement documents on right-of-way projects. 

•  Experience supervising document or database staff. 

•  A complete understanding of all phases of a pipeline right-of-way project, from line list development through construction. 

•  Texas pipeline right-of-way experience, including Texas county recording requirements. 

•  A proven history of reviewing and understanding land acquisition agreements. 

•  Working knowledge of right-of-way documents — easements and their recording requirements, temporary workspace documents, and damages and compensation documents. 

•  Fluency in Microsoft Office, especially Excel and Word, including building reports with formulas. 

•  Experience with land-management databases (such as Irth Land Management or comparable) and the ability to learn new client databases quickly. 

•  Highly organized: able to prioritize against project timelines and work efficiently through peak periods. 

•  Strong proofreading skills and a keen eye for detail. 

•  Excellent written and verbal communication skills. 

•  Must supply their own mobile phone that can receive email, and a computer capable of doing the job effectively. 

•  Bachelor’s degree preferred; equivalent right-of-way experience or IRWA certification (SR/WA or RW/AC) accepted in its place. 

•  Available to start within weeks of an offer and to work on-site in the Permian Basin. 

Preferred Qualifications 

•  Experience on FERC-regulated natural gas pipeline projects. 

•  Experience with ESRI GIS software. 

Don’t meet every requirement? If you have strong pipeline document experience but not in Texas, we still want to hear from you.